Town Council of the Town of Cormack

Minutes of Regular Meeting August 12, 2010

Present:                          Mayor Melvin Rideout Sr.

Deputy Mayor Anthony Alexander

         Councillor Melvin J. Rideout

Councillor Kevin Hiscock

Absent with Regret:        Councillor Vicki O’Leary

Also, Present:                 Town Clerk Manager, Cynthia Fry

Asst. To Town Clerk Manager, Tracey Hewitt

Meeting called to order at 7:40pm

Resolution 010-175        Rideout J./ Alexander   4 For, 0 Opposed, Carried

Resolved that the minutes of the Regular Meeting of July 8, 2010 and the minutes of the special meeting of July 23, 2010 be adopted as presented.

DELEGATIONS                                        

Chris Foster - The Fire Chief attended the meeting to discuss an upcoming assessment of the Fire Department by Fire and Emergency Services.  Fire Chief Foster suggested that the Mayor be present at the time.  It was brought to the councils attention that the lack of communication equipment would be an area of concern in our rating.  Fire Chief Foster suggested that a start be made to the Emergency Measures plan in order to qualify under any Federal funding programs.

Fire Chief Foster left the meeting at 8:15pm

ADMINISTRATION: 

1                Municipalities Newfoundland Labrador Conference 2010.  It was decided that Councillor Rideout and Town Assistant Hewitt would attend the 2010 MNL Conference in St. Johns in October.

Permits and Applications

Resolution 010-176         Alexander/ Hiscock, 4 For, 0 Opposed, carried

Resolved the approval / ratification of the following applications with conditions noted if any.

From Project Decision

Marilyn Mitchell Renovations Approved

William Gillingham Renovations Approved

Tony Roberts Erect a Dwelling and Landscaping Approved

Alexander Wells Renovations Approved

Ian Richardson New Dwelling Approved

Rocky Brook Cabins New Dwelling/Cabin Approved pending further investigation

Shawn Ruby New Culvert Approved

Byron Parsons Vegetable Stand Not Approved Council directed to advise Mr. Parsons of the regulations governing the area.

Community Development

Resolution 010-177         Alexander / Rideout J.  4 For, 0 Opposed, Carried

Resolved to borrow Ten Thousand Dollars ( $ 10, 000.00) for the towns share of the repairs at Oak Crescent.

l    The extra air conditioner is to be installed at the Public Library.

Fire Department

Councillor Rideout reported to the council on the activities of the Fire Department. 

l    Councillor Rideout informed the council that an accountability system has been put in to place at the fire department. This involves name tags to identify who is responding to a fire call.

l    Councillor Rideout advised Asst. Town Clerk Hewitt that there was a mistake in the Special Meeting Minutes of June 22, 2010.  Hewitt advised Councillor Rideout  that necessary changes would be made.

l    The fire department asked to have fire and emergency services contacted for input in to the decision of where to place the old fire pumper truck.

l    Bank Account Balance as of July 2010, Twelve Thousand Four Hundred Twenty Two Dollars and sixty nine cents ( $ 12, 422.69).

l    Councillor Rideout informed the council that the next boot drive will fund raise to obtain new uniforms for the fire department.  Participation is a requirement to receive a uniform.

l    Standard Operating Procedures will be put in to place at the Fire Department.  Rates for Travel were discussed. 

Resolution 010-178         Alexander / Hiscock 4For, 0 Opposed , Carried

Resolved that the Fire Department would adopt the same regulations as the Town Council of Cormack concerning travel and meal rates.

Resolution 010-179         Hiscock / Alexander 4 For, 0 Opposed, Carried.

Resolved to donate a Thirty Dollar ( $30.00) gift card to the firettes for their prize bingo in September.

Recreation

Resolution 010-179         Alexander/ Rideout J. 4 For, 0 Opposed, Carried

Resolved to pay the Recreation Three Thousand Five Hundred Seventy Five Dollars ( $ 3575.00) for the grant received from the Department of Tourism paid in the name of the Town of Cormack.

9:55 pm Regular meeting adjourned into a privileged meeting.  Councillor Hiscock left the room due possible conflict of interest.

The Town Council decided not to pay Ms. Mary Hiscock the claim brought forward for damages incurred on her vehicle.

10:05 Privileged Meeting adjourned back to regular meeting.  Councillor Hiscock returned to the meeting.