Town Council of the Town of Cormack MINUTES OF REGULAR MEETING TOWN OF CORMACK October 12, 2006 Present: Mayor Warwick Hewitt Deputy Mayor Anthony Alexander (Arrived at 7:50 PM) Councillor Calvin Pelley Councillor Melvin Rideout Councillor Bruce Pinksen Also Present: Elizabeth Appleby, Office Assistant David Oliver Ann Hewlin(Arrived a 7:55 PM) Iris Shears (Arrived at 7:55 PM) Cory Spracklin (Arrived 8:15 PM) The meeting was called to order by Mayor Hewitt at 7:35 PM. CONFIRMATION OF MINUTES Resolution 06-121 Pinksen/Rideout Resolve that the Minutes of Regular Meeting of September 12, 2006 be adopted as presented. 4 for, carried. REPORTS Administration Resolution 06-122 Pinksen/Alexander Resolve to designate Elizabeth Appleby as Acting Town Clerk during any period of time the Town Clerk Manager is unable to perform her duties or the office of the Clerk is vacant (See Municipalities Act, 1999, 59(3)). 5 for, carried. Resolution 06-123 Alexander/Pelley Resolve to give Elizabeth Appleby signing authority for the Town’s finances (See Municipalities Act, 1999, 59(4) & 76(2)). 5 for, carried. Resolution 06-124 Alexander/Pinksen Resolve that Elizabeth Appleby may attend two core courses entitled “Interpersonal Communication Skills & Conflict Resolution” and “Roles, Responsibilities and Relationships”, offered by the College of the North Atlantic, on November 16-18, 2006, expenses to be paid by the Town. 5 for, carried. Delegations Mrs. Shears speaks of her concerns over subdivision regulations within the Town. She then leaves with Mrs. Hewlin. Cory Spracklin arrives and hands Councillor Pinksen a file, then later leaves the Council Chambers. Permits and Inspections The following permit applications were considered by council: • Wilfred Letto To relocate a 30'x40' steel building to 52 Veterans Drive. • David Burden To build a 16'x26' storage shed on 22 Birch Avenue. • Douglas Gale To build a 12' length extension onto existing shed at 57 Veterans Drive. • David Reid To renew Permit #1580 (renovations on dwelling at 432 Veterans Drive). • Douglas Breen To replace chimney on residence at 24 Oak Crescent. Resolution 06-125 Alexander/Pelley Resolve to issue the above noted permits. 5 for, carried. Deputy Mayor Alexander leaves the Council Chambers at 8:20 PM, due to a conflict of interest. Council reviewed an application received from Robert Alexander. Resolution 06-126 Pinksen/Rideout Resolve to issue a permit to Robert Alexander to complete construction on a 22'x32' wooden storage shed with a metal roof at 12 Maple Avenue. 4 for, carried. Deputy Mayor Alexander returned to the meeting. Subdivision & Development The following applications were considered by council: • As per Regular Meeting, September 12, 2006, page 2 of 5, John Bennett was sent a letter requesting more information on his application. Council reviewed Mr. Bennett’s response, and decided that one of the Council members would speak to Mr. Bennett personally to clarify his application prior to making any decision. • John & Gloria White Municipal Assessment Form for Crown Land Applications Within Municipal and Planning Area Boundaries for Lot 68 & 69. Council was uncertain of the intended use, and requested that the office seek further information from Mr. & Mrs. White. • Goudie Goodland Law Letter received seeking permission on behalf of Rosann White, Executorix Office PLC Inc. of the Estate of Moses Burton, to subdivide Lot 114 an additional 5 acres. Council was unsure of Mrs.’s white’s intent for this additional 5 acres. Goudie Goodland Law Office will be contacted for additional information and to complete an application form. Mayor Warwick Hewitt left the Council Chambers. • David Hewitt Note received requesting a permit to perform commercial cutting within an area of crown land in Cormack North (map included with note). Council wished to hold on making a decision until a meeting with the Minister of Forestry to discuss issues of cutting with the Town’s boundaries. Mayor Hewitt returned to the meeting. Municipal Planning and Regulations An email received from Arvo McMillan entitled “Cormack - Residential Development Ag Zone; Single Dwellings Rural Mixed Zone; June 2006 Draft Development Regulations”, was reviewed by Council. Council was pleased with the proposed changes. Fire Department Council discussed the issue of replacing the siding and windows on the fire hall, which came up during the recent privileged meeting with Cory Spracklin on September 26, 2006. Council decided that the office should collect estimates on the cost of replacing the siding and windows in the building. A membership application was reviewed. Resolution 06-127 Rideout/Pelley Resolve to support application from Steven Lomond to become a member of the Cormack Volunteer Fire Department. 5 for, carried. Councillor Pinksen read aloud the required tenders to be put into the paper for fire safety equipment. Council advised the office that David Hewitt owns a tractor trailer which is parked on Town property, near the old stadium, and is blocking access to the water supply for the fire department. The office will be in contact with David Hewitt on this matter. Recreation The Mayor signed an application for a new permit from the Newfoundland and Labrador Liquor Corporation, due to the changes of the Rec Bar after the construction of ARDAHC. Public Works Permission has been requested from Honourable Jack Byrne to borrow funds from the Bank of Montreal for the new snowplow truck c/w sander and plow from Western Star Trucks Nfld. Ltd. (as per resolution 06-070). The Town is expecting a delay in delivery of the new snow plow truck, and Council agreed that the Town’s current plow truck be inspected and repaired in the event of poor weather prior to delivery of the new truck. The municipal pick up truck is having transmission trouble. Council decided to allow Lawrence Morris to seek out the best method of repair/replacement, and contact the council prior to work being done. As per Council recommendation from the Regular Meeting of September 12, 2006, the 8 grader blades have been ordered from Toromont Cat. Also, a part has been ordered for the puller to remove the tires from the grader, and new breaks have been ordered. ARDAHC The tender opening for the Renovations & Extension to Agricultural & Heritage Centre Cormack occurred on October 4, 2006, at 2:00 PM. Present were Jack Carlson, Mayor Hewitt, Deputy Mayor Alexander, Councillor Pinksen, Councillor Pelley, and Elizabeth Appleby. The bids received were as follows: • Tech. Construction Ltd. $736,440.00 • Pittman’s Enterprises Limited $769,500.00 • Bluebird Investments Limited $791,160.00 • Whalen Enterprises Limited $848,000.00 A meeting was then set by Council on October 5, 2006 with the lowest bidder to discuss their bid. Another meeting then occurred between the funding bodies and the Town on October 10, 2006, to discuss a course of action due to a lack of funds. Council agreed that a meeting between Council and Jack Carlson should occur, in order to decided how to proceed with the project. Since Council did not foresee any construction on the ARDAHC to occur until early next Spring, Council decided to allow the Town Hall to be rented until that time. As well, the old farm house will not be relocated until early Spring as well. Eric Pittman will be contacted about this change in date. A letter from the St. George of England Anglican Church regarding the use of the well during construction of ARDAHC was reviewed by Council. Council agreed that there should be no loss of water access, except during the tying in of the new system. If anything should change, Council will be in contact with the Church. An offer from Marie Morris for renting storage space was tabled by Council, but no decision has been made. CORRESPONDENCE The following correspondence was tabled before Council: • Invitation to the “Year in Review: Environment Conference 2006", taking place November 16, 2006 in Toronto, Ontario. Council was not interested in attending at this time. • The Corner brook Pulp and Paper Ltd. Forestry Management Districts #9 & #16 Five Year Plan, 2007-2011, available on data cd. • A letter from the Community Business Development Corporation offering it’s services in loans and Federal Government programs delivery. • A notice from the Minister of Citizenship and Immigration concerning Canada’s Citizenship Week, held from October 16-22, 2006. Council was not interested at this time. • Invitation to the Wireless Cities Summit in Toronto, Ontario on January 23-24, 2006. Council was not interested in attending at this time. • A fax from the Heritage Foundation offering presentations on designating buildings, structures or land as municipal heritage sites. Council was interested in attending one of these presentations with regards to the ARDAHC. • A request from the Eastern Habitat Joint Venture for our community to develop a stewardship agreement between ourselves, Reidville and Deer Lake. • Announcement of newly elected municipal representatives on the board of directors of the Municipal Assessment Agency. Resolution 06-128 Pinksen/Alexander Resolve for Elizabeth Appleby to attend the “Small Claims Court and Collection Training Seminar”, presented by L.P. Paralegal in St. John’s, NL, on October 24, 2006, expenses to be paid by the Town. 5 for, carried. ACCOUNTS PAYABLE Note: K & D Pratt Limited is an expense of the Cormack Volunteer Fire Department, and will be removed from the list of bills to pay by the Town (AP Transaction Journal). Resolution 06-129 Pinksen/Alexander Resolve to pay all bills, with exception of A & J Variety and the above noted bill, totaling $6,617.47. 5 for, carried. Deputy Mayor Alexander excused himself from the Council Cahmber. Resolution 06-130 Pinksen/Rideout Resolve to pay A & J Variety $44.44. 4 for, carried. Deputy Mayor Alexander returns to the meeting. The Council moved into a Private Meeting at approximately 10:25 PM, and Elizabeth Appleby left the Council Chambers. Approximately 10 minutes later, Elizabeth Appleby returned and Public Meeting continued. Resolution 06-131 Pinksen/Alexander Resolve to increase Elizabeth Appleby’s wages to $10.00 /hour, and her hours of work to 7 hours/day, 5 days a week. To be reviewed by Council upon departure of current Town Clerk. 5 for, carried. ADJOURNMENT Resolution 06-132 Alexander/Pinksen To adjourn Public Meeting at approximately 10:45 PM.