June 15, 2006 Town Council of the Town of Cormack Minutes of Regular Meeting Present: Mayor Warwick Hewitt Deputy Mayor Anthony Alexander Councillor Melvin Rideout Councillor Bruce Pinksen Councillor Calvin Pelley Also present: Cynthia Fry, Town Clerk Manager The meeting was called to order by the Mayor at 7:50 pm. REPORTS Administration 1. 2006 Review Commission. Resolution 06-067 Rideout/Alexander The Town of Cormack appoints Mr. Carl Stratton as its Review Commissioner for the 2007 Municipal Assessment Roll. 5 for. The town has been allotted six student positions from the Grand Lake Centre of Economic Development. Permits and Inspections Natural Resources, Dept. of - the Agricultural branch gives it approval to the proposed location of a new mink shed as submitted by John Linfield. Doug Parsons – to construct a feed storage (walk in freezer) building for the mink operation. Robert Brake – to add an extension to existing storage shed. (for ratification). Ian Richardson – to locate a 'tarp dairy barn' at his farm on Veterans Drive. Mr. Richardson must provide specifications for the 'tarp barn' and approval is subject to referral and approval from the appropriate government agencies. Martin Lowe - to replace roof shingles at residence. Resolution 06-068 Alexander/Rideout The above applications are approved subject to, in the case of Ian Richardson, submission of specs for structure, referral and approval from appropriate government departments. 5 for, carried. Doug Parsons – wrote to inquire if Council would approve an amendment to his previous permit to construct a 32' x 350'. He is asking for permission to change to permission to construct two structures 32' x 150' and 32' x 200'. One of the two structures would be located within the 300' distance from the centre of road. Council cannot make a decision on this matter and would ask that the number of animal units to go into the closer structure be provided Council has no objection to an Assessment Form for Crown Land Application from Derrick Spracklin for land in the agricultural zone for agricultural use. Fire Department 1. Fund Raising Reports Councillors were given copies of the department’s fund raising reports for the Firefighter’s Ball, the Snowmobile Run, and the Pancake Breakfast (all 2006). 2. Department’s Share of Fire Truck Payments Resolution 06-069 Pinksen/Alexander It is duly Resolved that the Fire Department be excused from its commitment to pay a share of the fire truck loan from 2004 with the condition that the funds raised to date to pay for the 2004 share ($5236.28) be used to purchase fire suits/bunker suits in addition to the purchases already resolved by the fire department at their recent meeting. 5 for, carried. Voting ballots from the fire department can be kept at the council office. Public Works 1. Approval to Borrow for a New Snowplow Truck Resolution 06-070 Rideout/Pelley It is duly resolved that the Town of Cormack borrow from the Bank of Montreal the sum of $127,196 for the purchase of a new truck with snowplow, sander and plow. 5 for, carried. 2. Road Work Councillors felt that the town’s grader is not heavy enough to do a proper grading of the by roads. The clerk should contact a contractor who is in the area already and try to arrange for grading as soon as possible. This will mean that the application of calcium will have to be delayed. Resolution 06-071 Alexander/Pelley Resolved that the town budget up to $2000 for grading of the town by roads. 5 for, carried. 3. Quarry Sub Contract A meeting to be arranged with Humber Valley Paving to discuss continuing terms of contract. FINANCIAL 1. Approval of Accounts Payable (with additions to) The clerk asked the council to consider some items which had been submitted since the last meeting for consideration along with the tabled accounts payable list: A & J Variety $35.97, Newfoundland Municipal Finance $576.49, Sel Plus $4930.05 and T & K Convenience $50.00, Conservation Corps $3000. In respect to conflict of interest guidelines, Deputy Mayor Alexander left the room so that consideration could be given to invoices from A& J Variety and Ken’s Auto Salvage. Resolution 06-072 Rideout/Pinksen Approval is given for payment of $ 35.97 to A & J Variety and $ 2875.00 to Ken’s Auto Salvage for the removal of 110 vehicle wrecks + payment for an additional 6 wrecks removed since invoice submitted for a total payment of $3335.10 4 for, carried. Deputy Mayor Alexander returned to the room and resumed his place at the council table at 8:400 pm at which time the remainder of items on the accounts payable list were considered. Resolution 06-073 Rideout/Pinksen Approval is given to pay the accounts presented for payment (less those in the previous resolution) 5 for, carried. 2 Gas Purchases without Line of Credit or Credit Card Resolution 06-074 Pelley/Alexander It is resolved that gas purchases can be made by the clerk and paid for on a weekly basis with ratification of payment at the following regular meeting. 5 for, carried. (This does not apply to purchases of any other kind) CORRESPONDENCE Department of Natural Resources - Planning Draft of MD 16 2007-11 5-Year Plan for Crown Corporations on CD-R. City of Corner Brook - Wild Cove disposal site - CD-R. Department of Transportation and Works - regarding the town’s ongoing winter maintenance of Veterans Drive. Municipal Assessment Agency - regarding reduced assessment on ‘reduced assessed value on special purpose property. Elwood Elementary School - A thank you for contribution to Breakfast Program. - An invitation to the Mayor and Spouse to attend Graduation 06 celebrations. NEW BUSINESS 1. Private Sawmill Operations The Deputy Mayor left the room during discussion of this matter to avoid conflict of interest when discussing possible non-compliance with the regulations regarding sawmill operations. The clerk will request a list of domestic and commercial sawmill operations within the town. Council is concerned with the state many of these locations are left in and that they are operating in residential areas. The matter will require further review once information is received from the Forestry branch. Deputy Mayor Alexander returned. 2. Business Tax to Pet Resort The issue of business tax application will be deferred to a later time. 3. Garbage Collection Contract A discussion on the town’s garbage collection contract which will expire at the end of June resulted in a consensus that it is in the best interests of the town to extend the contract. Resolution 06-075 Pinksen/Alexander It is duly resolved that the Town of Cormack indicate to C & R Contractors that it is agreeable to entering into an extension of one year onto the current contract. 5 for, carried. The following will require further discussion possibly at separate meetings. 4. Review of Wages and Salaries 5. Untidy Properties. Discussion on placement of signs against littering and dumping and cautionary signs such as 'watch out for our children'. 6. Development of Ski Doo Trail 7. Pavement of By Roads 8. Renting of Senior's club facilities was discussed at previous meeting 9. Personal use of town's vehicles. Employees to be reminded that there is to be no personal use of the town's vehicles. Resolution 06-076 Pelley/Alexander Resolved that the Fire Department be reimbursed for expenses submitted for 2005 totaling $743.94. 5 for, carried. Resolution 06-077 Alexander/Pinksen Resolution to adjourn, carried. 11:00 pm